Venue: Town Hall, Sheffield, S1 2HH. View directions
Contact: Rachel Marshall, Principal Committee Secretary
Email: rachel.marshall@sheffield.gov.uk
Media
Items
No. |
Item |
1. |
Welcome and Housekeeping
Additional documents:
Minutes:
1.1
|
Welcome and housekeeping arrangements were
explained.
|
|
2. |
Apologies for Absence
Additional documents:
Minutes:
2.1
|
Apologies for absence were received from
Councillor Bryan
Lodge, Councillor Julie Grocutt and Councillor Penny
Baker.
|
|
3. |
Exclusion of Public and Press
To identify items where
resolutions may be moved to exclude the press and public
Additional documents:
Minutes:
3.1
|
No items were identified where resolutions may
be moved to exclude the public and press.
|
|
4. |
Declarations of Interest PDF 129 KB
Members to declare any
interests they have in the business to be considered at the
meeting
Additional documents:
Minutes:
4.1
|
There were no declarations of interest.
|
|
5. |
Minutes of Previous Meeting PDF 156 KB
To approve the minutes of the
meeting of the Committee held on 14th October
2021.
Additional documents:
Minutes:
5.1
|
Minutes of previous meeting held on 7 July
2021 were agreed to be a true record.
|
|
6. |
Public Questions and Petitions
To receive any questions or
petitions from members of the public
Additional documents:
Minutes:
6.1
|
There were no public questions or
petitions.
|
|
7. |
New Corporate Performance Framework PDF 154 KB
Report
of Director of Policy, Performance and Communications
Additional documents:
Minutes:
7.1
|
Present for this item was James Henderson
(Director of Policy, Performance and Communications) and Nicola
McHugh – Business Intelligence & Performance Manager
|
7.2
|
An early draft of
the new Corporate Performance Framework was presented. It was
explained that there is a commitment within the one-year plan to
become a more performance focussed organisation and that the
framework feeds into that goal. The performance management cycle
was set out and explained to the committee. The 4 performance
lenses were explained to be around service, customers, financial
and workforce. It was also explained that the set of measures being
utilised within the framework have been chosen to provide
sufficient confidence within the data so that it is timely,
accurate and can be used for comparative purposes. It was stated
that it is important to assess progress at a city-wide level and by
Local Area Committee wherever possible. The importance of
maintaining flexibility within the framework was emphasised, so
that it could accommodate changing priorities or emerging
challenges. The use of improvement on technological infrastructures
and the benefits was also explained. It was stated that the plans
are still in a draft stage and feedback on the framework from the
committee was encouraged.
|
7.3
|
Members of the Committee raised questions, and the following
responses were provided:
·
It was explained that the ability for the performance framework to
be disaggregated according to the themes of the new committees,
once determined, was an important consideration in the design of
the new framework It was explained that the hope is to be able to
have a framework which can effectively split out between the
committees resulting in a line of sight between committee
responsibility and the relevant performance measures in the
corporate framework. The role of the
new committees in holding services to account for delivery will be
important and having effective performance information to support
this is crucial for the committees to be able to undertake this
successfully.
·
It was explained that there is already some information available
at small area geographies (including lower super output areas for
the Indices of Deprivation) and that this information can be used
to look at performance for some measures at those levels as opposed
to averages over wards.
·
It was outlined that the Performance and Intelligence team were
working closely with Community Safety and Youth Services to
identify the best measures to use for these areas. It was stated
that these will be added into the framework in addition to what is
already listed.
·
It was suggested that a conversation should be had with the
planning department around responsiveness as this fall under the
realm of customer measures. Officers
confirmed that discussions would be held with Planning about
whether such a measure could be included in the
framework. In response to a
question about the timescales for the Local Plan, it was stated
that there was a report to the Co-operative Executive recently
about the Local Development Framework which sets these
out.
·
It was explained that the wording ...
view the full minutes text for item 7.
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|
8. |
Work Plan PDF 229 KB
Report of Policy and Improvement Officer
Additional documents:
Minutes:
8.1
|
Present for this item was Alice Nicholson
(Policy & Improvement Officer).
|
8.2
|
A report was presented on the Draft Work Plan.
It was stated that the 3 areas in the plan had been looked at by
the committee. It was explained that there are potential actions
which can be carried on by the working groups, outside of the
committee meetings which will be beneficial. It was suggested that
the iteration of the 3-year Corporate Plan should be added as an
agenda item for the next meeting. It was suggested to Members that
they should now consider what they want to look at moving
forwards.
|
8.3
|
Members of the Committee raised questions, and the following
responses were provided:
·
It was questioned as to whether the timetabling for future approach
to priority budgeting allows for some ongoing work soon.
·
It was clarified that it is an iterative process and the early
approach this year was to get committees used to the idea of
considering their priorities and informing work next year. It was
suggested that a future conversation will need to happen to discuss
the approach to this. It was responded that currently it is not
directly time urgent. It was suggested that committees could
discuss their ideas at any point.
·
It was suggested that an item agenda for future approach to
priority budgeting be added for the January 2022 meeting alongside
the 3-year corporate plan item.
·
It was suggested that 3 working groups be set up for next year.
·
It was clarified that correspondence had been sent out following
the previous meeting to enquire which working groups Members’
would like to attend.
·
The link between housing repairs/maintenance and customer
services/contact centre priorities were clarified.
|
8.4
|
RESOLVED: That the Committee:- (a) Working groups to
be established by January 2022. (b) Alice Nicholson to send email
to Members’ following the meeting regarding working group
details.
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