Decision Maker: Co-operative Executive
Decision status: For Determination
Is Key decision?: Yes
Procurement of a Plumbing & Heating contract to support the Repairs & Maintenance Service in the Place Portfolio and service the replacement heating programme.
9.1 |
The Executive Director, Place, submitted a report seeking authority to procure the provision of a plumbing & heating spares contract to support the Repairs & Maintenance Service and award the contract for the Council in line with the contents of the report. |
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9.2 |
RESOLVED: That Cabinet:- |
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(a) |
approves the re-tendering of the Plumbing and Gas Spares contract as outlined in the report, including: |
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(i) |
ongoing provision of plumbing and heating spares for the repairs and maintenance service to maintain housing stock and corporate buildings; and |
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(ii) |
provision of boilers and associated parts specifically to service the Heating Replacement Programme; and |
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(b) |
delegates authority to the Executive Director, Place, in consultation with the Director of Finance & Commercial Services and Director of Legal and Governance, to: |
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(i) |
decide the procurement strategy; |
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(ii) |
negotiate and agree the terms of the new contracts for the provision of Plumbing & Heating spares (including framework and call-off contracts, including the purchase of boilers and associated parts); |
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(iii) |
award the new contracts to the successful services providers chosen by the Council; and |
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(iv) |
take all other necessary steps not covered by existing delegations to achieve the outcomes outlined in the report. |
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9.3 |
Reasons for Decision |
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The procurement will enable the Council to:
· Have a compliant mechanism in place to meet the service requirements, whilst allowing for a thorough review in the medium term to identify any further savings/efficiencies as part of the ongoing TOM (target operating model) project.
· As outlined in section 1 of the report it is believed that immediate savings and economies of scale can be realised by re-engaging the market, particularly with spend levels being in excess of those originally predicted pre-insourcing. |
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9.4 |
Alternatives Considered and Rejected |
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Extension of the existing contract - the Service could continue meeting service delivery requirements via the existing framework contracts and re-tender in line with standing orders in 2 years’ time. However, this option is not recommended as it is believed that better value can achieved by re-tendering at this stage as outlined in Section 1 of the report. |
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9.5 |
Any Interest Declared or Dispensation Granted |
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None |
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9.6 |
Reason for Exemption if Public/Press Excluded During Consideration |
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None |
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9.7 |
Respective Director Responsible for Implementation |
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Laraine Manley, Executive Director, Place |
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9.8 |
Relevant Scrutiny and Policy Development Committee If Decision Called In |
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Safer and Stronger Communities |
Report author: Alex Waite
Publication date: 25/04/2019
Date of decision: 17/04/2019
Decided at meeting: 17/04/2019 - Co-operative Executive
Accompanying Documents: