Decisions

Procurement of x3 new Roofing Measured Term Contracts to support the in-house Repairs and Maintenance Service manage and deliver day-to-day, planned and emergency works across the corporate and domestic estate.

It is recommended that the Leader:

1)    Approves a Roofing budget of £3,650,000.00

Funded as £3,467,500 from the Housing Revenue Account & £182,500 from the General Fund.

2)    Approves the Capital Delivery Service tendering the Roofing Measured Term contracts by competitive tender through Efficiency North’s Dynamic Purchasing System as outlined in this report.

3)    Delegates authority to the Executive Director of Place, in consultation with the Director of Finance and Commercial Services and the Director of Legal and Governance to:

a.     decide the award of the new contracts to the successful suppliers chosen by the Council following the procurement.

b.     take all other decisions necessary to meet the aims, objectives and outcomes of this report which are not already covered by existing delegations in the Leaders Scheme of Delegation. 

Procurement of an Access Measured Term Contract to support the in-house Repairs and Maintenance Service manage and deliver day-to-day, planned and emergency works across the corporate and domestic estate.

It is recommended that the Leader

1)    Approves an Access budget of £3,120,000.00

Funded as £2,950,000 from the Housing Revenue Account (HRA) & £170,000 from the General Fund.

2)    Approves the Capital Delivery Service tendering the Access Measured Term Contract by competitive tender through Efficiency North’s Dynamic Purchasing System as outlined in this report.

3)    Delegates authority to the Executive Director of Place, in consultation with the Director of Finance and Commercial Services and the Director of Legal and Governance to:

a.     decide the award of the new contracts to the successful suppliers chosen by the Council following the procurement.

b.     take all other decisions necessary to meet the aims, objectives and outcomes of this report which are not already covered by existing delegations in the Leaders Scheme of Delegation. 

Procurement of 2 new Electrical Testing and Repairs Contracts to support the in-house Repairs and Maintenance Service manage and deliver day-to-day, planned and emergency works across the corporate and domestic estate.

It is recommended that the Leader:

1)    Approves an Electrical budget of £3,361,340

Funded as £931,340 from the Housing Revenue Account & £2,430,000 from the General Fund.

2)    Approves the Capital Delivery Service tendering 2 Electrical Measured Term contracts by competitive tender through Efficiency North’s Dynamic Purchasing System as outlined in this report.

3)    Delegates authority to the Executive Director of Place, in consultation with the Director of Finance and Commercial Services and the Director of Legal and Governance to:

a.     decide the award of the new contracts to the successful suppliers chosen by the Council following the procurement.

b.     take all other decisions necessary to meet the aims, objectives and outcomes of this report which are not already covered by existing delegations in the Leaders Scheme of Delegation. 

Procurement of 2 new Gas Servicing and System Installations Contracts to support the in-house Repairs and Maintenance Service manage and deliver day-to-day, planned and emergency works across the corporate and domestic estate.

It is recommended that the Leader:

1)    Approves a Gas Servicing & Works budget of £4,262,130.00

Funded from the Housing Revenue Account.

2)    Approves the Capital Delivery Service tendering the Gas Servicing and Repairs, Gas Boiler and Full System Installation contracts by competitive tender through Efficiency North’s Dynamic Purchasing System as outlined in this report.

3)    Delegates authority to the Executive Director of Place, in consultation with the Director of Finance and Commercial Services and the Director of Legal and Governance to:

a.     decide the award of the new contracts to the successful suppliers chosen by the Council following the procurement.

b.     take all other decisions necessary to meet the aims, objectives and outcomes of this report which are not already covered by existing delegations in the Leaders Scheme of Delegation. 

Procurement of 5 new General Build Measured Term Contracts to support the in-house Repairs and Maintenance Service manage and deliver day-to-day, planned and emergency works across the corporate and domestic estate.

1)    Approves a capital project budget of £18,438,050.

Funded as £14,592,650.00 from the Housing Revenue Account & £3,845,400.00 from the General Fund.

2)    Approves the Capital Delivery Service tendering up to 5 General Build Measured Term contracts by competitive tender through Efficiency North’s Dynamic Purchasing System as outlined in this report.

3)    Delegates authority to the Executive Director of Place, in consultation with the Director of Finance and Commercial Services and the Director of Legal and Governance to:

a.    decide the award of the new contracts to the successful suppliers chosen by the Council following the procurement.

b.    take all other decisions necessary to meet the aims, objectives and outcomes of this report which are not already covered by existing delegations in the Leaders Scheme of Delegation. 

Procurement of a new Drainage Servicing and Repairs Term Contract to support the in-house Repairs and Maintenance Service manage and deliver day-to-day, planned and emergency works across the corporate and domestic estate.

Recommendations:

It is recommended that the Leader:

1)    Approves a drainage budget of £3,474,126

Funded as £2,883,525 from the Housing Revenue Account & £590,601 from the General Fund.

2)    Approves the Capital Delivery Service tendering the Drainage Measured Term Contract by competitive tender through Efficiency North’s Dynamic Purchasing System as outlined in this report.

3)    Delegates authority to the Executive Director of Place, in consultation with the Director of Finance and Commercial Services and the Director of Legal and Governance to:

a.     decide the award of the new contract to the successful supplier chosen by the Council following the procurement.

b.     take all other decisions necessary to meet the aims, objectives and outcomes of this report which are not already covered by existing delegations in the Leaders Scheme of Delegation. 

Procurement of Specialist Surveys & Remedial Works Measured Term Contract to support the in-house Repairs and Maintenance Service manage and deliver day-to-day, planned and emergency works across the corporate and domestic estate.

Recommendations:

It is recommended that the Leader:

1)    Approves a budget of £1,546,530 £1,546,530

Funded as £1,500,134 from the Housing Revenue Account & £46,396 from the General Fund.

2)    Approves the Capital Delivery Service tendering the Specialist Surveys & Remedial Works contract by competitive tender through Efficiency North’s Dynamic Purchasing System as outlined in this report.

3)    Delegates authority to the Executive Director of Place, in consultation with the Director of Finance and Commercial Services and the Director of Legal and Governance to:

a.     decide the award of the new contract to the successful suppliers chosen by the Council following the procurement.

b.     take all other decisions necessary to meet the aims, objectives and outcomes of this report which are not already covered by existing delegations in the Leaders Scheme of Delegation. 

Award to Module-AR Limited (M-AR) by negotiation via the LHC Framework.

That (1) the tender of Module-AR Limited (M-AR) in the sum of £233,500 is accepted; and

(2) a Letter of Acceptance is issued accordingly.

Decision taken by the Director of Finance & Commercial Services or her nominee under the authority delegated by Cabinet on 18.11.2020.

For further information, please see Agenda Item 9, Appendix 1 via the link below (you may need to copy and paste into your browser).

https://democracy.sheffield.gov.uk/ieListDocuments.aspx?CId=123&MId=7550&Ver=4

For further information regarding the project, please contact Tricia Slater

( tricia.slater@sheffield.gov.uk )

Award to CPP FM & Projects Ltd by closed competitive procedure via Constructionline.

That (1) the tender of CPP FM & Projects Ltd in the sum of £425,840.55 is accepted; and

(2) a Letter of Acceptance is issued accordingly.

Decision taken by the Director of Finance & Commercial Services or her nominee under the authority delegated by Cabinet on 18.11.2020.

For further information regarding the decision, please see Agenda Item 9, Appendix 1 via the link below (you may need to copy and paste into your browser).

https://democracy.sheffield.gov.uk/ieListDocuments.aspx?CId=123&MId=7550&Ver=4

For further information regarding the project, please contact Tricia Slater

( tricia.slater@sheffield.gov.uk )

Award to R H Fulwood & Co Limited by rotation via the YORbuild2 framework.

That (1) the tender of R H Fulwood & Co Limited in the sum of £139,487.55 is accepted; and

(2) a Letter of Acceptance is issued accordingly.

Decision taken by the Director of Finance & Commercial Services or her nominee under the authority delegated by the Leader on 19.04.2021.

For further information regarding the decision, please follow the link below (you may need to copy and paste into your browser).

https://democracy.sheffield.gov.uk/ieDecisionDetails.aspx?ID=2761

For further information regarding the project, please contact Jill Hurst

( jill.hurst@sheffield.gov.uk )

Contract award to Pennine Playgrounds Limited by open procedure with Suitability Assessment.

That (1) the tender of Pennine Playgrounds Limited in the sum of £95,763.16 is accepted; and

(2) a Letter of Acceptance is issued accordingly.

Decision taken by the Director of Finance & Commercial Services or her nominee under the authority delegated by Cabinet on 20.01.2021.

For further information regarding the decision, please see Agenda Item 9, Appendix 1 via the link below (you may need to copy and paste into your browser).

https://democracy.sheffield.gov.uk/ieListDocuments.aspx?CId=123&MId=7552&Ver=4

For further information regarding the project, please contact Ruth Bell

( ruth.bell@sheffield.gov.uk )

Stage 1 award to Sanctus Limited by open procedure with Suitability Assessment.

That (1) the tender of Sanctus Limited in the sum of £32,499 is accepted; and

(2) a Letter of Acceptance is issued accordingly.

Decision taken by the Director of Finance & Commercial Services or her nominee under the authority delegated by Cabinet on 20.01.2021.

For further details regarding the decision, please see Agenda Item 9, Appendix 1 via the link below (you may need to copy and paste into your browser).

https://democracy.sheffield.gov.uk/ieListDocuments.aspx?CId=123&MId=7552&Ver=4

For further information regarding the project, please contact Ruth Bell

( ruth.bell@sheffield.gov.uk )

To provide the context for a recommendation to accept a government grant offer from the Ministry of Housing, Communities and Local Government (MHCLG) of £15.817m of capital funding from the Future High Streets Fund (FHSF).

That the Executive Director of Place:

1. Approves the Council accepting the Ministry of Housing, Communities and Local Government grant of up to £15.817m in accordance with the terms outlined in the grant offer letter and Memorandum of Understanding;

2. Note that some of the funding has already been received by the Council; and

3. Approves the Council entering into the Memorandum of Understanding with the Ministry of Housing, Communities and Local Government as further outlined in this report.

That the Leader :

1. Approves the Council accepting a further Free School Meals support grant, now named the Covid Local Support Grant, of £490k until June 2021 from the Department for Work and Pensions;

2. Approves the spending as detailed below:

3. Approves payments being made to third party providers if / where needed in accordance with the scheme;

4.    Approves the cohort for FSM being replicated for all families in this cohort and approves food vouchers being provided to these families in the school holidays;

5.    Approves the additional cohorts of CIN, MAST and Early Years and agrees to providing the same vouchers to them;

6.    Delegates authority to the Executive Director of People Services in consultation with the appropriate Cabinet Member nominated by the Leader to approve the final scheme eligibility criteria; and

7.    Delegates authority to the Executive Director of People Services, in consultation with the Director of Finance and Commercial Services and the Director of Legal and Governance to take any other decisions necessary in order to meet the aims, objectives and outcomes of this report which are not already covered by existing delegations in the Leaders Scheme of Delegation.    

To seek approval for a temporary mobile unit to be constructed on Dore Primary School site for September 2021. This is to accommodate a single bulge year group in planning area Dore & Totley.

That the Leader:

1.    Approve the inclusion of a budget of up to £300k in the capital programme to allow delivery of temporary mobile classroom on the Dore Primary school site to create capacity for an additional class (30 pupils). This would be in place for the next  7 years to take the cohort through primary years, reception to year 6;

2. Approve the procurement of the ground surveys by via 3 competitive quotations and the principal contractor via the Yorbuild framework; and

3. Delegate authority to the Director of Finance and Commercial Services or nominated Officer, as appropriate, to award the necessary contracts.

The Council has a number of housing-related support contracts that need to be re-procured urgently to ensure they are legally compliant and to ensure continuation of crucial service to enable a longer term review and commissioning plan to take place.

That the Leader:

1. Approve the proposed housing related support services as set out in this report.

2.    Approve the procurement of the housing related support services as set out in this report.

3. Delegate authority to the Director of Commissioning in consultation liaison with the Director of Finance and Commercial Services to agree appropriate contract terms and following the procurement approve contract awards and thereafter enter into such contracts.

4. Delegate authority to the Director of Commissioning in consultation with the Director of Finance and Commercial Services and the Director of legal Services that following such procurement to take such other necessary steps, not covered by existing delegations, to achieve the outcomes and objectives of this report.

This report provides details of the additions and variations to the Capital Programme for approval by the Leader.

Agreed:

(a)  Approval be given to the proposed additions and variations to the Capital Programme listed in Appendix 1, including the procurement strategies and delegate authority to the Director of Finance and Commercial Services or nominated Officer, as appropriate, to award the necessary contracts; and

(b)  Approval be given to the making of grants to 3rd parties as detailed at Appendix 2.