Agenda item

7.1

RESOLVED: On the motion of Councillor Terry Fox, formally seconded by Councillor Tony Damms, that the City Council:-

(a) notes the political proportionality framework and the illustrative example of how this may be applied in the Municipal Year 2021/22, as set out in the report of the Director of Legal and Governance circulated to all Members of the Council and published on the Council’s website on 14^th May 2021;

(b) approves the changes to be made to the Council’s committee structure for the Municipal Year 2021/22, as outlined in the note circulated at the meeting, and involving (i) the establishment of four Transitional Committees on a politically proportionate basis and including representation from Executive Members, to undertake policy development work to support the activities of the Executive and (ii) the reduction in the number of Scrutiny and Policy Development Committees from five to three;

(c)(i) agrees that the terms of reference of Council Committees in the Municipal Year 2021/22 be as currently set out in the Council’s Constitution, subject to (A) the amendment of the terms of reference/remits of the Scrutiny and Policy Development Committees to reflect the changes now made to the number of those Committees, (B) the addition of the draft terms of reference for the Transitional Committees set out in the note circulated at the meeting, and (C) the inclusion of the terms of reference for the Local Area Committees which were approved at the Extraordinary Council meeting on 18^th March 2021, and (ii) requests the Director of Legal and Governance to amend Part 3 of the Constitution (Responsibility For Functions) to reflect these changes to the terms of reference of the Committees, and to make any minor consequential amendments that may be necessary;

(d) approves the names and composition of the Local Area Committees, in accordance with the details circulated at the meeting and requests the Director of Legal and Governance to amend the Area Committee Procedure Rules in the Constitution to incorporate the names and composition of the Committees, and to make any minor consequential amendments that may be necessary;

(e)(i) approves the sizes of individual committees to be subject to proportional balance in the Municipal Year 2021/22 and the initial allocation of seats to political groups on individual committees before final adjustment, as set out in the note circulated at the meeting;(ii) agrees that, in order to ensure that each political group has the required number of seats overall in comparison to the total number of seats available on all Committees to reflect their composition on the Council as a whole,(A) the Labour Group’s adjustment of three seats be from three Committees (other than the Licensing Committee) to be nominated by the Group Whip and reported back to the next Council meeting, with two of those seats being allocated to the Liberal Democrat Group and one seat being allocated to Councillor Lewis Chinchen and (B) the Green Group’s adjustment of one seat be from theLicensing Committee, with the seat being allocated to Councillor Lewis Chinchen;and (iii) approves the appointment of Members to all Council Committees in the Municipal Year 2021/22 to reflect the arrangements now agreed and the wishes of the political groups, as set out in these minutes, in accordance with the schedule circulated at the meeting (including substitutes where appropriate), and incorporating the additional and amended appointments reported at the meeting by the Director of Legal and Governance and by Councillor Joe Otten, and, for the purposes of Council Procedure Rule 25.4, the consent of the Council be given in any case where a Member chooses not to be appointed to serve on any Scrutiny or Regulatory Committee;

(f) continues to disapply proportionality to the Senior Officer Employment Sub-Committees and the Appeals and Collective Disputes Sub-Committees for the reasons set out in paragraph 3.2.3 of the report;

(g) notes that the effect upon the Special Responsibility Allowance element of the budget for Members’ Allowances of the establishment of Council Committees for the Municipal Year 2021/22 and the appointments proposed to be made later this day to the positions of Chairs of those Committees, is cost neutral;

(h) notes that proposals to introduce an appropriate Special Responsibility Allowance for the Chairs of the Transitional Committees and the Deputy Chairs of the Local Area Committees will be developed for consideration by the Council’s Independent Remuneration Panel who will be asked to make recommendations for consideration by full Council in due course; and

(i) requests that in the event of any changes to the political composition of the Council occurring during the course of the Municipal Year, political proportionality be reviewed by the Council as soon as practicable thereafter.

MEMBERSHIP OF COUNCIL COMMITTEES 2021/22

Title/Post

Labour

Liberal Democrat

Green/Other

Scrutiny and Policy Development Committees:-

(1) Overview & Scrutiny Management Committee

(Chair = Lead Member for Scrutiny; membership includes the Chairs of the 2 Scrutiny and Policy Development Committees)

Cllrs Dawn Dale, Denise Fox, Mark Jones, Bryan Lodge, Zahira Naz and Mick Rooney

Cllrs Steve Ayris, Penny Baker, Tim Huggan and Mike Levery

Cllrs Angela Argenzio and Martin Phipps

(2) Children, Young People and Family Support

Cllrs Mike Chaplin, Anne Murphy, Mick Rooney, Safiya Saeed, Jack Scott and Sophie Wilson

Cllrs Kevin Oxley, Mike Levery, Barbara Masters, Ann Whitaker and Ann Woolhouse 

Cllrs Maroof Raouf and Kaltum Rivers; Peter Naldrett (Parent Governor Representative - to 13/09/21) (2 PGR vacancies);
Sam Evans (Diocese Representative)
(1 vacancy);
Alison Warner (School Governor Representative); Alice Riddell (Healthwatch – Observer)

(3) Healthier Communities & Adult Social Care

Cllrs Neale Gibson, Talib Hussain, Francyne Johnson, Abtisam Mohamed, Jackie Satur and Garry Weatherall

Cllrs Sue Auckland, Steve Ayris, Penny Baker, Richard Williams and Alan Woodcock

Cllrs Bernard Little and Martin Phipps; Lucy Davies (HealthWatch Representative - Observer)

Scrutiny Committee Substitute Members:-

Cllrs Dianne Hurst, Abdul Khayum, Anne Murphy, Peter Price and Sioned-Mair Richards

(To Be Determined)

(To Be Determined)

Transitional Committees:-
(Names and remits to be confirmed)

Transitional Committee 1

Cllrs Dawn Dale and Zahira Naz (3 vacancies)

Cllrs Sue Alston, Joe Otten and Andrew Sangar

Cllrs Peter Garbutt and Christine Gilligan

Transitional Committee 2

Cllr Mark Jones (4 vacancies)

Cllrs Tim Huggan, Richard Shaw and Sophie Thornton

Cllrs Ruth Mersereau and Alison Teal

Transitional Committee 3

Cllr Sioned-Mair Richards (4 vacancies)

Cllrs Ian Auckland, Alan Hooper and Martin Smith

Cllrs Douglas Johnson and Paul Turpin

Transitional Committee 4

Cllr Jack Scott (4 vacancies)

Cllrs Steve Ayris, Mohammed Mahroof and Colin Ross

Cllrs Alexi Dimond and Martin Phipps

Statutory/Regulatory Committees:- 

Planning and Highways Committee:-

Cllrs Tony Damms, Dianne Hurst, Zahira Naz, Peter Price, Chris Rosling-Josephs and Garry Weatherall

Cllrs Roger Davison, Bob McCann, Andrew Sangar, Richard Williams and Alan Woodcock

Cllrs Peter Garbutt and Brian Holmshaw

Planning and Highways Committee Substitute Members:-

Cllrs Mike Chaplin, Tony Downing, Alan Law, Anne Murphy and Safiya Saeed

(To Be Determined)

(To Be Determined)

Licensing Committee

Cllrs David Barker, Dawn Dale, Neale Gibson, Karen McGowan, Ruth Milsom, Josie Paszek, Sioned-Mair Richards and Mick Rooney

Cllrs Roger Davison, Mohammed Mahroof, Joe Otten, Vickie Priestley and Cliff Woodcraft

Cllr Angela Argenzio;

Cllr Lewis Chinchen

Audit and Standards Committee

(Only non-Executive Members)

Cllrs Dianne Hurst, Josie Paszek and Sioned-Mair Richards (1 vacancy)

Cllrs Simon Clement-Jones and Mohammed Mahroof

Cllr Angela Argenzio;

Independent Co-optees – Alison Howard (to May 2024) and (2 vacancies)

When Standards matters are to be considered, a representative of the Parish and Town Councils would also be able to attend.

Standards Consideration Sub-Committee

3 Members of the Audit and Standards Committee and 1 Non-voting Co-Opted Member (Where a Parish or Town Council matter is being considered, a representative of the Parish or Town Councils should also be present)

Standards Hearing Sub-Committee

3 Members of the Audit and Standards Committee and 1 Non-voting Co-Opted Member (Where a Parish or Town Council matter is being considered, a representative of the Parish or Town Councils should also be present)

Admissions Committee

(Substitute Members to be appointed by the Chief Executive in consultation with the relevant Executive Portfolio Member or Opposition Spokesperson, as appropriate)

Cllrs Talib Hussain, Sioned-Mair Richards, Chris Rosling-Josephs and Sophie Wilson

Cllrs Vic Bowden and Andrew Sangar

Cllr Peter Garbutt

Senior Officer Employment Committee

Cllrs Jayne Dunn, Terry Fox, Julie Grocutt, Mazher Iqbal, George Lindars-Hammond, Cate McDonald and Paul Wood (1 vacancy)

Cllrs Penny Baker, Simon Clement-Jones, Mohammed Mahroof, Shaffaq Mohammed and Joe Otten

Cllrs Douglas Johnson and Paul Turpin

Appeals and Collective Disputes Committee

Cllrs Tony Damms, Denise Fox, Neale Gibson, Abdul Khayum, Karen McGowan, Zahira Naz, Peter Price and Garry Weatherall

Cllrs Sue Auckland, Penny Baker, Tim Huggan, Vickie Priestley and Colin Ross

Cllrs Bernard Little and Ruth Mersereau

Local Area Committees:-

Central Local Area Committee

Cllrs Ben Curran, Neale Gibson, George Lindars- Hammond and Josie Paszek

Cllrs Angela Argenzio, Christine Gilligan, Brian Holmshaw, Douglas Johnson, Bernard Little, Ruth Mersereau, Martin Phipps and Kaltum Rivers

East Local Area Committee

Cllrs David Barker, Mike Drabble, Terry Fox, Dianne Hurst, Mazher Iqbal, Mary Lea, Ben Miskell, Anne Murphy, Zahira Naz, Sioned-Mair Richards, Jack Scott and Sophie Wilson

North Local Area Committee

Cllrs Julie Grocutt, Francyne Johnson and Moya O'Rourke

Cllrs Penny Baker, Victoria Bowden, Alan Hooper, Mike Levery, Vickie Priestley, Ann Whitaker, Richard Williams and Alan Woodcock

Cllr Lewis Chinchen

North East Local Area Committee

Cllrs Mike Chaplin, Dawn Dale, Tony Damms, Jayne Dunn, Talib Hussain, Mark Jones, Abdul Khayum, Alan Law, Abtisam Mohamed, Peter Price, Safiya Saeed and Garry Weatherall

South Local Area Committee

Cllr Cate McDonald

Cllrs Ian Auckland, Sue Auckland, Steve Ayris, Simon Clement-Jones, Richard Shaw and Sophie Thornton

Cllrs Alexi Dimond, Peter Garbutt, Maroof Raouf, Alison Teal and Paul Turpin

South East Local Area Committee

Cllrs Tony Downing, Denise Fox, Bryan Lodge, Karen McGowan, Mick Rooney, Chris Rosling-Josephs, Jackie Satur and Paul Wood

Cllrs Bob McCann, Kevin Oxley, Gail Smith and Ann Woolhouse

South West Local Area Committee

Cllr Ruth Milsom

Cllrs Sue Alston, Roger Davison, Tim Huggan, Mohammed Mahroof, Barbara Masters, Shaffaq Mohammed, Joe Otten, Colin Ross, Andrew Sangar, Martin Smith and Cliff Woodcraft

Health and Wellbeing Board

(3 Executive Members - for Children and Families; Health and Social Care; and Neighbourhoods and Community Safety)

Independent Remuneration Panel

Edward Fleming (to 6/2/22), David Baldwin (to 6/2/23) and Mark Power (to 6/2/25) (1 vacancy)